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The Ultimate Solution for Modern Workplace Management

From device and software management to robust security protocols, we cover every aspect of your IT needs. Transform your office into a hub of efficiency and innovation with our comprehensive workplace management.

Workplace Management

Imagine a workplace where every device is seamlessly integrated, every network connection is secure, and every employee has the support they need to be successful. This is not a distant dream, but a reality with our Workplace Management services.

At weSystems, we provide a holistic approach to managing your IT infrastructure, ensuring your business runs smoothly and efficiently. Our services cover everything from device and software management to robust security protocols and 24/7 support.

We take the complexity out of IT, so you can focus on what you do best – growing your business. Join us in transforming your workspace into a dynamic, secure, and efficient environment that empowers your team to achieve their best.

Key Service Benefits

Increased Productivity & Efficiency

We implement and manage the latest technological solutions that streamline your daily operations, reducing downtime and increasing overall productivity. With our proactive monitoring and support, we can identify and resolve issues before they impact your business, ensuring continuous productivity.

Security & Compliance

We ensure that your workplace environment is secure with state-of-the-art cybersecurity measures, protecting your sensitive information from potential threats. Our engineering team keep your systems compliant with industry standards and regulations, reducing the risk of legal issues and fines.

Cost Savings & Resource Optimization

By managing your workplace infrastructure, we help reduce your IT expenses. No need for a large in-house IT team – our engineers have you covered. We optimize your IT resources, ensuring you get the most out of your investments and avoid unnecessary expenditures.

Scalable Solutions

Whether you’re a small business or a large enterprise, our services are scalable to meet your needs, ensuring you only pay for what you use. We stay ahead of technological trends, ensuring your workplace remains at the cutting edge of innovation.

This is what you get from us

Microsoft Teams

  • General cloud configuration

  • Maintain Microsoft numbers (request, update, delete)

  • User Setup

  • Testing configuration

  • Creating and monitoring of scripts for process automation

  • Location settings update in Teams Admin portal Access permissions management for Teams spaces

Exchange Online

  • Manage domains

  • Enable/disable users, Create, delete,manage public folders, manage contacts

  • Create/delete/manage resource mailboxes, Create/delete/manage room mailboxes 

  • Create/delete/manage distribution groups

  • Restore deleted mails

  • Manage antivirus policies

  • Manage mobile devices synchronization and ActiveSync, OWA

Workstation Management

  • Standard image creation

  • Remote installation and preparation for a new user

  • Regular patching and security updates

  • Operating system issues troubleshooting

  • Anti-virus Software management

  • Troubleshooting in virus outbreak situations

Directory Services (MS Entra ID; Active Directory)

  • General management & troubleshooting issues

  • Account creation, deletion & change

  • Password resets

  • Group creation & deletion

  • Group membership management

  • Manage SharePoint Online permissions

  • Certification Authority (CA)

  • Key Management Server (KMS)

Mobile Device Management (MDM)

  • Add/Remove mobile devices from/to Intune

  • Create, Update Device Compliance Policy, Modify App Configuration Policy

  • Change the settings of App Protection Policy (E.g. add an app)

  • Associate Team/Security group with an Admin role

  • Send custom notification;

  • Regular automated OS security patching with vendor recommended hotfixes, rollouts using Intune (up to 1 per month)

  • Testing new hotfixes, rollouts and security patches on test devices

  • Troubleshooting OS issues related to the Intune Service (e.g. troubleshooting issues after patching incl. communication with the vendor of the OS)

Sharepoint Online

  • Manage SharePoint Online permissions; SharePoint Websites & Site collections

  • Manage storage quotas, search, federations, document versioning

  • Create/delete SharePoint lists, SharePoint document libraries

  • Provide management and administration of SharePoint Online Site Collection

  • Support and administration for Profiles including user attribute and properties

  • Manage provisioning, de-provisioning of Site Collections

Enterprise Voice Add-On

  • SBC Gateway Management, Analog Gateway management, SIP phones management

  • OnlineVoiceRoutingPolicy, Emergency Address & Policy, OnlineDialoutPolicy

  • Configuration of Direct routing numbers

  • Emergency call setup

  • Maintain Microsoft numbers (request, update, delete)

  • Call Queue (CQ) & Auto-attendant (AA) management

  • Creation and maintain CQ & AA including Resource

  • New Service Number configuration/requests for CQ & AA which are using MS numbers

  • Accounts based on request (End to End process)

Folder & File Access Management

  • Manage user and group NTFS permissions

  • Manage shared permissions

  • Assign / Remove user and group permissions

  • Manage access rights (e.g. read, write etc.)

  • Manage inheritance on folders and subfolders

  • Create automation scripts for NTFS management

Packages

Service Bronze Silver Gold
Workstation Management
Directory Services
Folder & File Access Management
Exchange Online
SharePoint Online
Microsoft Teams
Enterprice Voice Add-On
Mobile Device Management
Price per User per Month (net)

32,- EUR

40,- EUR

50,- EUR

= you can get this service for an additional 5,- EUR per User/Month (plus VAT).

Package prices are valid for customers with up to 200 seats. For larger customers please contact us.

The prices are valid if the number of tickets does not exceed 2 tickets per user per month in total (if 50 users max. 100 tickets).

Why weSystems?

Related Services

Data Management

Data management ensures the accurate, secure, and accessible handling of data, enabling informed decision-making and operational efficiency.

Managed Virtualization

Managed virtualization involves the oversight and maintenance of virtualized computing environments, ensuring optimal performance, scalability, and security while reducing the complexity for businesses.

 

Managed Applications

Managed applications involve the comprehensive administration, maintenance, and support of software applications, ensuring their optimal performance, security, and reliability for users.

 

Frequently Asked Questions

What is Workplace Management?

Workplace Management is the comprehensive administration of digital workplaces in companies – including hardware, software, user management, security, support, and centralized control.

What are the benefits of Workplace Management for companies?

You reduce your IT workload, get uniformly managed workplaces, improve security and compliance, and increase employee satisfaction with stable and ready-to-use workstations.

Which devices and platforms are supported?

We support Windows, macOS, iOS, Android, as well as various applications and collaboration tools like Microsoft 365. All devices are vendor-neutral and tailored to your needs.

How does the rollout of new workplaces work?

Devices are preconfigured and delivered ready for use. We handle setup, system registration, and application provisioning – even for remote teams.

Is Workplace Management suitable for hybrid work models?

Yes. Our solution is designed for mobile and decentralized teams. Security and management policies apply regardless of employee location.

How is user support handled?

Your team has access to our IT support for questions, issues, or change requests. We also offer self-service portals, knowledge bases, and personal contacts.

How secure is the digital workplace?

Very secure. All endpoints are centrally managed, encrypted, and regularly updated. Access control, mobile device management, and role-based management are standard features.

How quickly can Workplace Management be deployed?

Within just a few days. After a short analysis, we plan the rollout, prepare the equipment, and begin operational management.

Which companies benefit most from Workplace Management?

Mid-sized and large enterprises as well as fast-growing teams. It is especially valuable for organizations with distributed locations or hybrid work environments.

Write us!